Microsoft OneDrive and SharePoint are used primarily for document storage and collaboration.  

• OneDrive is used for individual content, personal storage, or temporary collaboration.
• SharePoint is used for department-wide content, shared and stored for team collaboration.

Contents

• SharePoint Training and Resources
• Controlling Access within SharePoint
• Best Practices for SharePoint and OneDrive
• Security Suggestions for SharePoint
• Organizing SharePoint
• Anonymous Uploads to SharePoint
• Connecting Teams to SharePoint
• Partial list of Kellogg SharePoint site owners

SharePoint Training and Resources

• Sharepoint Features and Benefits
• NUIT Knowledge Base Articles: OneDrive
• Microsoft SharePoint Help Center

SharePoint Access and Permissions for Team Members

• Team members can share content with new collaborators and, if prompted to request access, they should reach out to your team's SharePoint owners listed at the bottom.
• Instructions on how to change or edit Document owners are here.

Best Practices for SharePoint and OneDrive

• "Add shortcut to OneDrive"  to organize your SharePoint folder links within OneDrive
• Avoid using the SharePoint "Sync" feature for large folder structures or an entire SharePoint site.
• To improve your connection, navigate to the Settings tab in the local OneDrive app, and then enable the setting for "Save space and download files as you use them".
• To find content, search in OneDrive or SharePoint by file or folder names. Also, check your SharePoint recycle bin if some content is not visible or appears lost. 

Security Suggestions for SharePoint

• Protect your data by checking and refining your site's access permissions.
• Please ensure that your team content exists in SharePoint rather than individual OneDrive accounts.
• Include access and general guidance for OneDrive and SharePoint during on-boarding.
• Site owners can control access requests: Gear | Site Settings | Site permissions | Access Request Settings.
• Document library owners can grant permissions: Gear | library settings | more library settings | permissions for this document library
• Site owners can adjust SharePoint group members: Gear | Site permissions | Site members | click on group
• Site owners can examine AD group members: Gear | Site permissions | Site members | click on the AD group | Show all members

Organizing

• Adjust your folder structure for new and archived projects.
• Refine your folder structure to improve your business process. Naming conventions and folder hierarchy should be intuitive.
• Please reach out to KIS if you need advice on how to modify your site. For example, KIS can guide on how you can adjust navigation, SharePoint groups, fix sync issues, or change notifications for access requests.

Anonymous Uploads to SharePoint

• SharePoint sites can allow anonymous file uploads. More information on Anonymous Upload portals can be found here.  

Connecting Teams to SharePoint

• SharePoint sites allow you to link existing documents to a new Team, as each new Team comes with a default SharePoint site. For additional details on Teams, refer to Microsoft Teams.

Partial list of Kellogg SharePoint site owners

SP Sites	Primary Contact	Secondary Contacts
Acad Depts	Mariela Flores	TBD
Teaching Support	Mariela Flores	Kiyan Warner
Academic Experience	Sandrine Onyeise	Amy Gingold
Adm Financial Aid	Tina Baskin	Paul Dodds, Michele Powell
Admissions	Jerry Langfeldt	Emily Haydon
Admissions Reporting	Jerry Langfeldt	Emily Haydon, Janelle Gaudio
Alumni Club Leader Resources	Sergio Socite	Liz A. Jackson
Analytics SCI	Valerie Braun	Brandon Markwalder, Jill Lindeman
Asset Management Practicum	Lindsey Dugue	Phillip Braun
Case Publishing	Greg Merkley	Katharine Kruse
Center Family Enterprises	Elizabeth Reimer	Maggie Cong-Huyen
CMC	Robyne Hart	Henry Salinas
CSSI	Feda Jarad	Krisztina Eleki
Deans Office	Cassandra Wallace	Hannah Truckenbrod
DRRC	Cynthia Shih-Chia Wang	Douglas Foster, Amanda Mahoney
EMBA	Stephanie Young	Lilly Chang
IEMBA	Sandrine Onyeise	TBD
EW Student Life	Stephen Hogue	Megan Krueger
Exec Ed	Ericka Lane	Lillian Murphy
External Relations	Paul Hively	Lisa Guynn
Facilities	Steve Peavler	Dan McCrudden
Faculty Affairs	Katy Shapiro	Oliver Petkovski
Financial Administration	Alexa Starr	Sabin Gurung
Global Programs	Deborah Kraus	Gabrielle Viard
Healthcare at Kellogg	Mary Novak	Paul Campbell
Human Capital	Christine Pyra	Jennifer Wilson
IMC	Tina Campbell	Amy Elizabeth Colton, Andrew Walker
Kellogg Education Center	Kay Meyer	Amy Elizabeth Colton
Kellogg Sales Institute	Catherine DeNardo	Craig Wortmann
Kellogg Staff Intranet	Dee Gvozden	Tara Davis / Nicole Schneider
Kellogg Team and Group Center	Ann Langan	Ellen Hampton
KIS	John Dale	James Rich
KIS Purchasing	John Dale	Crystal Hubbard
KSI Research Exchange	Mihir Patel	Max Roque
MMS	Frank Limbrock	David Dranove
PhD Program	Susan Jackman	Jo Ann Yablonka
Private Equity Advisory Council	Amanda Stasinski	TBD
Reputation	Matthew Baldwin	TBD
Social Impact Public	Tania O'Connor	Devin Rapson
SpecialDegreePrograms	Amanda Stasinski	Fran Langewisch
Centers and Programs	Monica Gerlach	Jan Eberly
Student Groups	Jarvis Broom	Bryan Anderson
Student Life	Armando Santana	Frances Langewisch
FT OSLRS	Armando Santana	Frances Langewisch
Global Poverty Research Lab	Elise Grace Mitchell	TBD