Kellogg is providing centrally funded access to AI tools for eligible faculty, staff, and PhD students. This FAQ covers eligibility, how to request access, how to choose a tool, and how to get the most out of your subscription.
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Kellogg centrally funds access for eligible members:
| User Group | Allocations |
|---|---|
| Clinical and Tenure-line Faculty | Up to 2 subscriptions |
| PhD Students | 1 subscription |
| Exempt & Non-Exempt Staff | 1 subscription |
Visit kell.gg/AISubscriptions and sign in with your Kellogg credentials to request, manage, or cancel your AI tool subscriptions. For questions, contact kis@kellogg.northwestern.edu.
We encourage staff to discuss tool selection with their supervisor before subscribing. Some teams may benefit from choosing a common tool to share workflows and build collective knowledge.
All tools support common tasks such as drafting, summarizing, brainstorming, and document analysis. The differences come down to strengths and how they fit into your workflow:
| Microsoft Copilot Chat | Microsoft 365 Copilot | ChatGPT Business | Claude Team | |
|---|---|---|---|---|
| Best for | Everyday AI assistance for staff already in the Microsoft ecosystem | In-app AI across Office 365 (Word, Excel, Outlook, Teams) | General business productivity. Optimized for business users. | Deeper knowledge work, long-form writing & synthesis. Optimized for analysts, researchers, and developers. |
| Standout feature | Free, secure, available now — no subscription needed | Works directly within your existing Microsoft 365 apps, grounded in your NU files and communications | Workspace Agents to automate multi-step workflows. Advanced Voice Mode for fluid mobile use. | Projects for shared team knowledge bases and Artifacts creation (e.g., PowerPoint). |
| Coding support | Limited | Limited | Yes (Codex) | Yes (Claude Code) |
| M365 integration | Chat only, no in-app features | Yes — Word, Excel, Outlook, Teams, OneDrive, SharePoint | Not currently | Not currently |
| Cost* | Free | $18 / user / month ($213.84 / user / 1-year prorated license)** | $25/user/month | $25/user/month |
| Learn more | Microsoft Copilot at NU | Microsoft Copilot at NU | ChatGPT Business FAQ | Claude Team plan |
* Centrally funded by Kellogg (per eligible member).
** New license pricing guaranteed for next year only is down from $30 / user / month this past year.
I already have a personal ChatGPT account. What happens to it?
Personal ChatGPT accounts and the Kellogg ChatGPT Business workspace are separate environments. When you join the Kellogg workspace you will access it using your Kellogg email. Conversations from your personal account do not automatically transfer. If you wish to retain anything from your personal account, save it before switching.
If you choose to merge your personal workspace into the Kellogg Business workspace, your personal data will move into the Business workspace and your personal workspace will be permanently deleted. This action is irreversible. For step-by-step guidance, see Managing workspace lifecycle and migration.
I already have a personal Claude account. What happens to it?
Personal Claude accounts and the Kellogg Claude Team workspace are separate environments. When you join the Kellogg workspace you will access it using your Kellogg email. Conversations from your personal account do not automatically transfer. If you wish to retain anything from your personal account, save it before switching.
Unlike ChatGPT, Claude does not offer a workspace merge option. Your personal account and the Kellogg workspace will remain separate, and you can switch between them by signing in with the appropriate credentials.
Can my conversations transfer if I switch tools or cancel my subscription?
There is no native way to export or transfer conversations across AI platforms. Each tool stores conversations within its own environment.
In both cases, conversations cannot be migrated or imported into a different AI platform.
What happens to my data when I cancel my subscription?
Once your subscription is cancelled and access is removed, you will lose access to your workspace and its contents. Please review the data retention policies for each tool before cancelling:
All AI tools have usage limits that restrict the amount of compute available within a given time period. Standard limits apply to Kellogg subscriptions. Additional credits cannot be purchased through the workspace. If you reach your limit, you will need to wait until it resets.
ChatGPT Business is designed for heavy everyday use. Limits are most often reached when high-compute modes are used inefficiently.
If something stops working, switch back to Instant, start a new chat, and continue normally.
Claude Team limits operate on a session-based system that resets every five hours, with an additional weekly limit that resets seven days after your session starts. Limits are most often reached by sending long, complex messages or maintaining very long conversations.
For more information, see Claude usage limit best practices.
As with any digital tool, responsible use remains important. Please do not enter confidential student information or regulated research data into these tools, and review AI-generated outputs carefully before using them in teaching or research. While Kellogg's versions of ChatGPT and Claude do not train on your inputs, confidential student information and regulated research data should still not be entered.
For additional guidance, review the Northwestern University Policy on the Use of Generative AI.
Q: Do my conversations stay with me if I leave the Kellogg workspace, cancel my subscription, or leave Kellogg?
A: No. Conversations created within a Kellogg-provided AI workspace stay within that workspace. They do not follow you to a personal account or another workspace, even if you use the same email address. If your Kellogg subscription is cancelled, your access to the workspace ends, or you leave Kellogg, you will no longer have access to the conversations and other content stored there.
Q: Why can't I see certain Claude models, such as Claude Fable 5, in my workspace?
A: Some Claude models may not be available in the Kellogg workspace. Kellogg provides standard Claude Team plan seats, and certain models — including Fable 5 — are not included in standard seat usage limits or may require pay-as-you-go usage credits, which are not enabled in our workspace. For more information on model availability, see Claude Fable 5 on your plan.
Q: Does my Kellogg Claude subscription include API access?
A: No. The Kellogg-provided Claude Team license covers access to the Claude.ai app (chat, Projects, and Artifacts) across web, desktop, and mobile. It does not include access to the Claude API, which is a separate service. If you need API access, you will need to create your own account at platform.anthropic.com and pay for usage directly.
Q: Can I connect Claude or ChatGPT to my email, calendar, or other apps?
A: Not currently. Northwestern has not approved third-party AI integrations with university systems at this time. The university is actively evaluating these tools, balancing capability with privacy and data protection. The following are not permitted for either Claude or ChatGPT:
For more information, see Third-party Applications and Microsoft 365 at Northwestern.
Q: Can I collaborate with colleagues on Claude Team if we are in different workspaces?
A: Not currently. Anthropic limits Claude Team workspaces to 150 users. As a result, Kellogg maintains separate workspaces for faculty, PhD students, and staff — and due to capacity, staff are split across two workspaces. At this time, Claude does not support collaboration across workspaces — sharing Projects and conversations is only available between members of the same workspace.